So, what are the rules?
The primary “rules” are found in the Student Conduct Code. Students are also responsible for following other university policies and expectations which apply to them. These additional “rules” can be found in a variety of places, including class syllabi, departmental policies, University Housing’s Residence Hall Contract, and the UO Policy Library.
Can I get in trouble off-campus?
In addition to incidents which occur on university property or at a university-sponsored activity, the Conduct Code may also be applied to your actions or behaviors that take place off campus. The university has discretion to extend jurisdiction if the alleged misconduct would violate the Conduct Code had it occurred on campus and adversely and significantly affects the learning or living environment or campus community. For more information, review the jurisdiction section of the Conduct Code.
How will I be notified?
The Student Conduct and Community Standards office will notify you about conduct allegations through Maxient, a secure, web-based case management application that is used to track behavior records at colleges and universities.
If you are suspected of alleged misconduct, you will receive an email from “notifications[at]maxient.com.” The email will show the sender as a UO employee, with their name followed by “(via Maxient).”
How much evidence do you need to find me guilty?
Students are not “found guilty.” Rather, there is a determination of responsibility based on the preponderance of evidence (i.e., more likely than not) standard following a thorough review of available and relevant information about the incident. This standard is different than the burden of proof, beyond a reasonable doubt, used in most criminal courts.
While many university expectations of conduct parallel the laws of society in general, there are significant differences between the conduct process and criminal justice procedures. Students should expect a supportive and non-adversarial environment during the process. The university focuses primarily on educating students about their behavior, but may impose sanctions to preserve a safe and healthy environment for the university community.
Are you going to tell my parents or family about this?
No. With few exceptions, your conduct history is not released to any third party without your written permission. A student must specifically waive privacy (granted by the Family Educational Rights and Privacy Act of 1974) and designate a person(s) to receive such information. Moreover, even after a student waives privacy, it is up to the designee, including parents, other family member, attorneys, and other advisors, to inquire about the student’s conduct record.
Is this going to keep me from getting into graduate school?
Graduate and professional schools, state bar associations, government agencies, and/or independent agencies may request a clearance to review your conduct history while attending the University of Oregon. Evaluators of these applications are looking for what students have learned from their experiences. For more information about how to request your records review our Conduct Records Request Policy.
What happens if I don’t schedule an administrative conference?
Students who have received a Notice of Allegation must meet with, or arrange to meet with, an administrator within seven calendar days. If you fail to respond, the administrator may move forward with your case “in default”. This means they will make a decision without your input or participation based on the information they have available at the time. If you are found responsible, they will assign what they believe to be the most appropriate sanctions. Generally, decisions made in default are not eligible for appeal.
Who am I meeting with?
The name of your administrator, their contact information, and where you will be meeting with them, is on the notice that you received in your e-mail. You will need this information to schedule and then check in for your appointment. Typically, you will meet with a single employee from either Residence Life or Student Conduct and Community Standards. This person will be responsible for making a decision in your case and following up with sanctions, if appropriate. Your administrator will likely ask you some questions about you before speaking about the allegation. While this is a formal process, you do not need to dress formally. It is not unusual to have a 10-15 minute conversation about your favorite football team or a book you both have read. The conduct process is meant to be educational, supportive, and non-adversarial. Your administrator is trying to learn a little about your interests, values, and goals to inform their decision-making process.
Why didn’t I get the same sanctions as my friends?
Sanctions are assigned specific to each student and are intended to be educational in nature; there are no “mandatory sanctions” for specific violations. Sanctions are determined based on several factors including the nature of the incident, your conduct history, and your responses during the administrative conference. Sanctions may include educational courses, substance abuse assessments, reflection papers, educational projects, or community restitution service. Egregious or repeated misconduct could result in disciplinary probation, removal from the residence halls, suspension, expulsion, or negative notation on their transcript.